Responsible for managing the administrative functions of a volunteer fire department in South Kingstown for the Union Fire District, overseeing day-to-day operations for the District, manage the budget, record-keeping, personnel management. Requires strong leadership, financial management, and communication skills to ensure efficient running of the district while reporting to the Board of Wardens and Fire Chief, with a primary focus on supporting the volunteer firefighters and optimizing their capabilities

Responsibilities:

• Develop, monitor the district budget, including tracking expenses, revenue, and capital projects, ensuring fiscal responsibility
• Manage office operations, including communication systems, filing, and data entry
• Lead and oversee major facility maintenance and repairs
• Foster positive relationships with community organizations, businesses and facilitating public input
• Oversee the hiring, performance management, and employee relations for all district staff
• Prepare regular reports for the Board of Wardens providing updates on key projects, and financial status
• Ensure the District adheres to all state and federal laws and regulations

Required Skills and Qualifications:

• Strong organizational skills, attention to detail, ability to manage multiple tasks efficiently, and proficiency in office Microsoft Office and QuickBooks software
• Strong understanding of budgeting principles, financial reporting, and grant writing
• Excellent verbal and written communication skills to interact with volunteers, staff, community members, and the public
• Ability to motivate and manage a volunteer workforce, build consensus, and make sound decisions

Education and Experience:

• Associates degree required in Business Administration or related field
• Minimum 5 years’ experience in administrative support or related field
• Familiarity with local fire district regulations and procedures

Please submit Resume By Jan 31, 2025 to: Mark Nelson [email protected] and Chief Pinch [email protected]

This position/posting will remain open until filled

Salary Range $90 to $110K plus benefits

The UFD is an Equal Opportunity Employe